A partnership, not a replacement pitch
A mail vendor should keep print, postage, postal hygiene, and production. A consultant should keep strategy, client service, and execution. VoterFile gives both sides a campaign-owned operating layer for voter data, targeting, CRM, canvassing, outreach, vendor handoff, and reporting.
The result is a repeatable handoff instead of another spreadsheet cleanup project. The campaign can see why an audience exists, the vendor gets the fields it needs, and final production evidence returns to the same campaign record.
- Campaign-owned authorized voter universe
- Reviewable targeting and suppression logic
- Versioned exports with counts and source evidence
- Client-separated consultant workspaces
- Portable files and vendor return reconciliation
Direct mail without disconnecting the campaign
VoterFile selects the audience, applies campaign suppressions, chooses the reviewed postal address, households matching addresses, and produces a versioned vendor-ready CSV. The mail vendor can then run CASS, NCOA, presort, proofing, print, postage, and postal induction.
Audience approval, creative approval, production proof, postage, and delivery remain separate gates. If the audience changes, the export version and counts change with it.
- One output row per intended mail piece
- Mailing-address preference with visible residential fallback
- Ready and review states for production QA
- Household and voter counts that reconcile
- Final piece count and removed-record disposition returned after production
The same universe powers every campaign channel
The mail file is one delivery view, not the product boundary. The same saved universe can drive direct email, SMS after campaign credentials and applicable 10DLC registration, phone banking, canvassing, voter CRM, consultant workspaces, and reporting.
That lets a campaign change one targeting rule and understand its effect across field, mail, phones, and digital outreach without rebuilding disconnected lists.
Start with synthetic proof, then one qualified campaign
The downloadable proof kit contains no real voter information. It shows the household row grain, complete field definitions, default data-minimization rules, suppression and QA counts, and the campaign-to-vendor approval chain.
After both sides agree on the file format and responsibilities, the next step is one qualified campaign and one channel handoff. Real voter data enters only through the campaign's authorized and approved custody path.
Have a live campaign or vendor handoff to evaluate?
Send the campaign type, your role, the channel you own, and the handoff you need. VoterFile can prepare one synthetic proof or one qualified campaign workflow before either side commits to a larger integration.
Clear ownership at every step
The platform and partner each keep a defined responsibility instead of passing an unexplained list downstream.
| Responsibility | VoterFile | Partner |
|---|---|---|
| Campaign audience | Authorized-file intake, targeting, suppressions, householding, and export version | Confirm job requirements and production field mapping |
| Campaign execution | Email, SMS activation, phone queues, canvassing, CRM, and reporting | Strategy, creative, specialized delivery, and client service |
| Mail production | Vendor-ready household CSV, QA state, approvals, and reconciliation | CASS, NCOA, proof, print, postage, induction, and delivery evidence |
| Data custody | Private campaign workspace and auditable exports | Receive only the minimum approved fields needed for the job |
Inspect the handoff before sharing a voter file.
Every record in this package is fictional. The files demonstrate row grain, field definitions, suppression logic, householding, and production reconciliation without exposing a real person.
Ready to test one real handoff?
Bring the campaign authorization, target geography, and channel requirement. VoterFile can prepare the audience, field map, QA report, and repeatable handoff.
Questions
Is VoterFile only a list-generation service?
No. VoterFile is a voter-data, field, outreach, CRM, consultant, and reporting platform. A vendor-ready file is one output from the campaign's broader operating workflow.
What does a mail vendor receive?
The default handoff is a versioned household CSV, machine-readable field map, QA and suppression report, approved piece count, and only the campaign fields needed for production.
Does VoterFile support SMS?
Yes. The native SMS workflow and compliance controls are built in. Delivery activates with campaign-owned provider credentials and required A2P 10DLC registration.
Can consultants manage separate clients?
Yes. Consultant workspaces keep campaign data, users, targeting, deliverables, and reports separated by client and contest.
Do we need real voter data to evaluate the partnership?
No. Start with the public synthetic proof kit. Real voter data should enter only after a qualified campaign and its authorized custody path are approved.