VoterFile mail-vendor handoff

Purpose

VoterFile turns a campaign-authorized voter file into a targeted, suppressed,
householded, and reviewable mail audience. The mail vendor keeps responsibility
for prepress, address hygiene, print, postage, postal induction, and production
evidence.

Before export

1. Confirm the campaign's permitted use and authorized-file custody.
2. Save the voter universe with readable targeting criteria.
3. Apply campaign suppressions and any already-voted rule required by the job.
4. Choose the best postal address and household identical normalized addresses.
5. Resolve every address_quality=review row or record an explicit disposition.
6. Freeze the approved audience and record its row count and SHA-256 hash.

Files in the handoff

1. voterfile-mail-vendor-synthetic-households.csv
   One row per intended mail piece. This public sample is entirely synthetic.
2. voterfile-mail-vendor-field-map.json
   Machine-readable definitions and default inclusion rules.
3. voterfile-mail-vendor-qa-report.json
   Reconciliation, householding, suppression, and review counts.
4. voterfile-mail-vendor-handoff.pdf
   One-page workflow for campaign, consultant, and production review.

Vendor preflight

1. Confirm the vendor's required CSV encoding, delimiter, and field names.
2. Confirm which QA and reconciliation fields remain in the production copy.
3. Run CASS, NCOA, deduplication, presort, and postal checks as contracted.
4. Return a disposition for every changed or removed household.
5. Reconcile approved households to final pieces before production approval.
6. Keep campaign CRM notes, surveys, issues, and support levels out of the
   production file unless the campaign specifically approves their use.

Campaign approval chain

Audience approval, creative approval, production proof, postage, and delivery
are separate gates. An audience change creates a new export version and requires
fresh count reconciliation.

After mailing

Return the final piece count, removed-household disposition, proof approval,
postage statement, drop date, and delivery evidence to the campaign record.

The same saved voter universe can also drive email, SMS after campaign
credentials and applicable 10DLC registration, phone banking, canvassing, voter
CRM, and reporting.